Opora Intelligence · Bid Drafter
Draft a winning bid proposal
Enter your job details and get a market-priced, professionally written proposal in under 60 seconds.
Hard + carpet should total 100%. Default 70 / 30.
Free to use today — no subscription
Paste your RFP notes or use our key-value format. We’ll extract what we can, then ask only for what’s missing.
Next: check if this price holds
Check this margin → Margin SentinelBid Proposal — Preview
Section 1 of 4
Executive Summary & Pricing
Market price range (BLS-anchored)
$431 – $647 / month
Based on BLS OEWS 2024 · SOC 37-2011 · Austin–Round Rock MSA
Dear Valued Prospect — Apex Building Services is pleased to submit this proposal for professional janitorial services at your 8,500 sq ft Austin office facility. Our BLS-anchored pricing reflects prevailing market rates for your region and builds in compliance certifications matching your requirement.
Scope of Work
Compliance Certifications
Terms & Next Steps
Turn a facility profile into a priced, printable proposal in a few minutes. Enter the prospect, floor mix, and fixtures, pick a pricing mode, and edit the draft line by line. This is where a walkthrough becomes a number you can defend.
Instruction
- Fill Contact: your company, prospect name, optional facility and FM contact, plus specialty.
- Set Scope: years in business, sqft, building type, hard surface % and carpet % (must total 100%), optional restroom fixtures.
- Pick Pricing: Auto, target monthly, or bill rate, then add any deal notes the proposal must include.
- Generate, then edit the proposal body in place. Copy, save to dashboard, or export PDF with cover and Client Acceptance.
- Send the cost breakdown to Margin Sentinel to check what you actually keep.
Worked example
A 30,000 sqft office, 60% carpet / 40% VCT, 12 restroom fixtures, 5 nights a week. You pick auto pricing at a $22 bill rate.
It estimates roughly 3.5 labor hours per night, builds a monthly price near $4,900, and lays out supplies and floor care as separate lines. You edit the frequency note, then export the PDF.
What's under the hood
- Production estimates lean on ISSA 447 cleaning times adjusted for your floor mix and frequency.
- Auto pricing uses your bill rate and estimated hours; it does not know your real labor cost until Margin Sentinel sees it.
- It will not fabricate a wage or a market rate. If you leave bill rate blank, it asks rather than guessing.
- The signature block and company info come from what you enter, not from any stored account.
When this breaks
- Setting a bill rate below your loaded labor cost produces a clean-looking bid that loses money every month.
- Wrong floor mix (calling VCT 'carpet') skews production hours and underprices the strip-and-wax reality.
- Treating the auto number as final without a walkthrough means you are pricing a building you never measured.
Questions operators ask
- Which pricing mode should I use?
- Use auto when you trust the sqft and want a defensible starting number. Use target when the client gave a budget. Use bill rate when your labor model is fixed and you price up from hours.
- Can I change lines after it generates?
- Yes. The whole proposal is editable in place. Rewrite scope language, adjust prices, delete lines you do not need.
- Does the PDF include a place to sign?
- Yes, it exports with a signature block. It is a proposal, not a countersigned contract, so route final terms through your own agreement.
- How do I know if the price is profitable?
- Hand the cost breakdown to Margin Sentinel. Bid Drafter builds the price; Margin Sentinel tells you what is left after labor, supplies, and overhead.
- What if I only know monthly budget, not sqft?
- Use target pricing and enter the monthly figure. It works backward into hours and scope so you can see if the budget is realistic.
- Does it store the client's data?
- The bid lives in your session and the PDF you export. It is not posted anywhere public.
- Can I bid a one-time job like a post-construction clean?
- Yes. Set frequency to one-time and enter the sqft; production times adjust, though heavy debris jobs still need your judgment on top.